Project: To transition 55th Cascadia Group from Google calendars/tools to TroopTrack. To research, train and implement the system. Complete 2/25/2018
Phase I: Research
February through April of 2017 I used a test account with Troop Track. Testing usability, limitations, best practice.
Update given: to 55th Cascadia Group Council in person at the spring meeting, where I walked through the tool with group leadership, collected feedback, questions and discussed the merits and downfalls of the tool. Group Council agreed that using the tool would be a good way to streamline planning, calendaring and group communications.
Phase II: Implementation
Entering all scout data into the system and acting as reference for leaders as they work through trouble-shooting.
all Otters, Timberwolves, Pathfinders and Section Leader/Rovers have been added to the database.
All events according to the AGM (annual general meeting) have been updated in the calendar tool)
Emails have been sent to Timberwolf and Otter families announcing the use of the tool, as well as Rovers.
Pathfinders use only for calendar - they use google email to encourage scout to scout communication.
Update given to Group Council: 6/14/17 via email updating everyone on progress and next steps for the tool.
Phase III: Troubleshooting and Best Practice
As of December 2017, the group has moved off of Google calendar and Google groups for primary communication, over to TroopTrack - with the exception of Pathfinders who decided that in order for the scouts to better own their person to person communications, they need to continue to email, but are using the calendar for Troop Track.
Update to Group Council: 2/25/18 in the form of a compiled Best Practice document for things we've learned along the way (so far). This is a living document that can be updated as things come up moving forward, but will answer some of the basic questions a new leader might have when starting out.